From manuscript processing to finding reviewers to handling author communications, KWF Editorial maximizes efficiencies in the peer review process.

KWF Editorial associates have the professional polish to maintain the exceptional reputation of your peer reviewed scientific journals while handling one or more activities in the peer review process, such as checking in submissions, sending letters, answering phone calls, responding to queries in the in-box, and participating in conference calls with internal stakeholders or editors.

For our largest journal, we researched and invited reviewers for nearly 5,000 articles in 2016. For another of our peer reviewed scientific journals, which has approximately 500 original submissions each year, we processed 850 reviews from 350 different peer reviewers while maintaining an average time to first decision of only 14 days. The following table provides a sampling of the peer review services offered:

Services Sampling of activities
Manuscript processing
  • Prompt handling of each submission that enters the queue according to response targets
  • Check manuscript details on submission; use appropriate checklist
  • Resolve bounced email
  • Return manuscripts not meeting requirements to authors for correction
  • Use CrossCheck as requested to screen incoming manuscripts
  • Handle special content types such as invited manuscripts, supplements and special issues, multimedia, co-submissions, transfers, and clinical trials
Editor support
  • Monitor workflow for editors
  • Notify editors of problems with review of assigned manuscripts
  • Work with peer review system to configure new features as needed
Reviewer management
  • Obtain reviewers for each manuscript, including statistical review as directed
  • Chase reviewers to help ensure timely review process
  • Add new reviewers to database obtaining updated contact information and expertise data; monitor and resolve duplicate accounts
Author communication
  • Communicate with authors about status of submissions
  • Chase authors to help ensure timely review process
  • Draft, proof, and send decision letters to authors, including notification of acceptance or rejection of manuscripts
Post acceptance   
  • Provide quality checks on accepted manuscripts
  • Obtain necessary figures/artwork in format which meets publication requirements; contact authors as needed
  • Collect disclosure forms and permissions letters
  • Launch accepted manuscripts to production
  • Check and okay final page proof
Customer service
  • Monitor email and phone accounts and answer inquiries in prompt, professional manner
  • Provide technical assistance to editors, authors, and reviewers related to peer review system
  • When technical problems arise, work with peer review system vendor on behalf of the journal to resolve issues as quickly as possible
Communication and meetings
  • Daily communication with editors, authors, reviewers
  • Participate in routine phone calls and meetings
  • Attend editorial board meetings if requested

 

KWF Editorial is a leading editorial services provider to the scholarly publishing community.

For our publisher partners, we manage their editorial offices, administer a la carte journal peer review services, identify reviewers and expand and tag reviewer databases, offer copyediting and production services, maintain websites, promote your authors' work through social media, and produce meaningful analytics and reports.Meet Our Team